6 BINDING

This chapter includes the following sections:

6.1 BINDING IN ALEPHINO

Within Alephino, binding is defined as the process whereby a group of items are "bound" into a single new item. The way in which the OPAC indicates that items have been removed for binding purposes and so not available, is also part of the process.

Enter the item's barcode or call number in the Item Bar's Item field.


and click . The list of items will be displayed in the upper pane.



Select an item and click the Bind/Changes button. The Item List for Binding window will be displayed:



Note: Items for Binding are filtered by sublibrary. If your library has more than one subscription for this particular title, it is important that you select an item belonging to your own sublibrary or the one you are doing the binding for.

This window has two frames: in the left-hand frame, you can see all the items belonging to the sublibrary.

You can collate the items for binding into the right-hand frame, using the right arrow. You can use multi-selection on the left-hand items before moving them to the right-hand frame.

The following screen capture shows the window immediately following the selection of relevant items and their collation into the right-hand frame.

Note: You can use the arrows to move items back and forth between the two frames.



Highlight all the entries on the right side, click Bind and an Item Expand form will be displayed:



Enter information regarding the new bound item. Change information as required, for example, description and provide a new barcode and a new call-number. Enter the "bb" (bookbinder) item status, to indicate to OPAC users that the item is not available yet.

Note: The items which comprise a newly-bound volume item are automatically discarded

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6.2 COMPLETED VOLUME REPORT

You can view or print a report for a given title, listing volumes which have all their issues checked in. This can be useful for the binding preparation process.

The report can include volumes with issues that have not arrived. To print the report, open the record in the Items function, and click the Completed Volumes button on the Items List tab in the upper pane.

The Volumes Ready for Binding Report window is displayed, where you can filter the data by sublibrary and by subscription (copy) sequence.



Click Print to print or view the report.

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